Top Talent Partners LLC Privacy Policy  

Effective Date: September 2, 2026

Last Updated: September 2, 2026

AT A GLANCE

• We are a recruiting firm. We identify and contact professionals about job opportunities, including people who have never applied to us or contacted us.
• We get information about you directly from you, from public and professional sources, from data vendors, and from clients and referral sources.
• We use that information to source, evaluate, and introduce candidates to employers, and to run our business.
• We use AI tools to assist our recruiters. AI does not make final decisions about you.
• You can tell us to stop contacting you, or ask us to delete you from our database, at any time: calebg@ttphiring.com or (281) 849-9379. Reply STOP to any SMS message.
• We do not share mobile information or SMS consent data with anyone for marketing purposes. See Section 10.
• If you live in a state with an applicable comprehensive privacy law, you may have additional rights described below.

This Policy is a notice of our practices. It is not a contract, and it does not by itself constitute your consent to receive autodialed or prerecorded calls or marketing text messages.

1. SCOPE AND WHO WE ARE

This Privacy Policy explains how Top Talent Partners LLC ("Top Talent Partners," "TTP," "we," "us," or "our") collects, uses, discloses, and retains personal information in connection with:

• our website at www.ttphiring.com and our subdomains, including talent.ttphiring.com and careers.ttphiring.com;
• our recruiting, sourcing, talent-network, and related consulting services; and
• our communications with candidates, prospective candidates, clients, business contacts, referral sources, and other individuals.

This Policy does not cover the independent privacy practices of our clients and prospective employers. When we introduce you to an employer, that employer decides for itself how to handle your information and is responsible for its own practices.

2. A NOTE FOR PEOPLE WE CONTACTED WHO DID NOT APPLY TO US

Most of the people in our database did not apply to us. We identify potential candidates through public and professional sources, referrals, clients, and third-party data providers, and we contact them about roles we think may be relevant to their background.

If you are reading this because you received an unexpected email, call, or message from us:

• Section 5 tells you the categories of sources we may have used to find your information.
• Section 10 tells you how to stop hearing from us.
• Section 14 tells you how to ask what we hold about you, correct it, or have it deleted.

You do not need to be a resident of any particular state or country to ask us to stop contacting you. We will honor that request from anyone.

TTP NETWORK PROFILES

We may create and display anonymized candidate profiles on the TTP Network without obtaining prior approval from the candidate. These profiles may include generalized information about professional background, skills, industry, geographic area, career interests, compensation expectations, and availability. We do not include names, direct contact information, precise addresses, or other direct identifiers in these profiles. A candidate may opt out of being listed or request removal at any time by emailing us or using any applicable opt-out method described in this Policy. We will process the request promptly and maintain a minimal suppression record to prevent relisting.

3. PERSONAL INFORMATION WE COLLECT

Depending on our relationship with you and the context, we may collect the following categories of personal information:

• Identifiers and contact information: Name, personal and business email address, telephone number, mailing or home address, social-media handles and profile URLs, IP address, cookie and device identifiers
• Professional and employment information: Current and prior employers, job titles, work history, tenure, industry, seniority, skills, licenses and certifications, professional memberships, résumé or CV content, references, publicly available work product
• Education information: Degrees, institutions, fields of study, graduation dates, coursework and credentials
• Job-search and career information: Desired roles and industries, willingness to relocate or travel, location and work-arrangement preferences, availability, notice period, reasons for or notes about job moves, career goals
• Compensation information: Compensation expectations, desired compensation, and offer-related information (see the limitation below)
• Recruiting records and inferences: Communications with us, interview notes, recruiter assessments, client feedback, potential-fit indicators, records of roles discussed or submitted, engagement history, and inferences about likely job interests or professional preferences
• Communications content and metadata: Emails, calls, text messages, social-media messages, scheduling communications, and related metadata
• Website, device, and usage information: Browser and device type, operating system, referring pages, pages viewed, interaction data, approximate location derived from IP address
• Compliance and business records: Consent and opt-out records, suppression-list entries, privacy requests and our responses, contracts, invoices, transaction records, and records used to prevent fraud or protect our systems

Compensation history. We do not ask candidates to disclose current or prior earnings. If a candidate or another lawful source volunteers that information, we retain it only where relevant and permitted by law, and we do not use it in any manner prohibited by applicable pay-equity or salary-history laws.

Protected characteristics. We do not seek information about race, ethnicity, religion, national origin, age, sex, gender identity, sexual orientation, disability, veteran status, citizenship status, marital or family status, or other protected characteristics for ordinary recruiting outreach. If a client engages us to support a lawful diversity, affirmative-action, or EEO reporting program, we collect and use such information only as that program and applicable law permit, and only where the individual has been given appropriate notice and any required choice.

Information we ask you not to send. Please do not send us Social Security numbers, driver's license or passport numbers, financial-account numbers or credentials, precise GPS location, health, medical, or genetic information, or biometric data unless we have specifically requested it for a lawful and necessary purpose. If we receive information of this kind, we limit its use, disclosure, and retention as described in Section 4.

4. SENSITIVE PERSONAL INFORMATION

We do not collect sensitive personal information for the purpose of inferring characteristics about you.

In limited circumstances we may come into possession of information treated as sensitive under California or other state law — for example, a government identification number included in a document you send us, or account log-in information you provide to a system we administer. When that happens:

• we use and disclose it only for the purposes permitted by Cal. Civ. Code § 1798.121(a) and comparable provisions, such as performing the services requested, ensuring security and integrity, and complying with law;
• we do not use or disclose it to infer characteristics about you; and
• we delete or redact it when it is no longer needed for the purpose for which it was provided.

We do not intentionally use or disclose sensitive personal information to infer characteristics about individuals. If our practices change or applicable law requires a separate method for limiting sensitive-information use or disclosure, we will provide that method. You may also contact us using the information below to request deletion or restriction.

5. WHERE WE GET YOUR PERSONAL INFORMATION

We collect personal information:

• Directly from you — through our website, applications, résumés, calls, emails, text messages, interviews, questionnaires, intake forms, and other communications; From public and professional sources — company websites, professional biographies, public records, search engines, publications, conference and speaker listings, job boards, and social-media or professional-networking profiles;
• From third-party data and recruiting providers — sourcing platforms, contact-data and enrichment providers, applicant-tracking and customer-relationship-management systems, and other vendors that help us identify or reach potential candidates;
• From clients, employers, references, colleagues, referral sources, and business partners; and
• Automatically — from our website and communications, through cookies, pixels, analytics tools, email open-and-click tracking, and similar technologies described in Section 11.

We take reasonable steps to select reputable third-party sources and expect them to collect and provide information in accordance with applicable law. Where appropriate, we use contractual terms addressing permitted data use, confidentiality, and security. If you believe information was inaccurate or improperly obtained, contact us and we will review the concern.

6. HOW AND WHY WE USE PERSONAL INFORMATION

We use personal information to:

1. Identify, research, source, and contact potential candidates;
2. Build and maintain our candidate and professional network;
3. Understand a candidate's background, interests, availability, compensation expectations, and potential fit for current or future opportunities;
4. Match candidates with roles, prepare candidate summaries and reports, make introductions, coordinate interviews, and provide recruiting, referral, and consulting services;
5. Communicate by email, telephone, text message, social media, or other channels about potentially relevant roles, networking, events, and our services;
6. Serve and communicate with clients and prospective clients, manage engagements, and develop our business;
7. Schedule meetings, maintain records, respond to inquiries and privacy requests, and administer our website and services;
8. Improve our data quality, recruiting processes, website, services, security, and user experience;
9. Detect, investigate, and prevent fraud, misuse, security incidents, and other harmful activity; and
10. Establish, exercise, or defend legal claims and comply with applicable laws, regulations, court orders, and professional obligations.

7. ARTIFICIAL INTELLIGENCE AND AUTOMATED TOOLS

We use artificial-intelligence and automated tools to assist our personnel with tasks such as searching and organizing our database, identifying records that may match search criteria, summarizing information, creating internal or client reports, drafting or personalizing outreach, scheduling, data-quality work, and automating routine business processes.

Our commitments:

• These tools support human work. We do not use AI or automated processing as the sole basis to reject a candidate or deny anyone an employment opportunity, and our AI tools are not authorized to make final hiring decisions.
• No automated decision-making with legal or similarly significant effects. We do not subject you to a decision based solely on automated processing that produces legal effects concerning you or similarly significantly affects you, within the meaning of Article 22 of the GDPR.
• Human review. Automated outputs may be incomplete or inaccurate. Where an automated result could materially affect an individual, a person at TTP reviews it before it is acted on.
• Employers decide. Recruiters, clients, and employers make hiring decisions using human judgment and their own processes, which are governed by their own policies.
• Vendors. We may provide limited personal information to AI, software, and infrastructure vendors acting on our behalf. We require them by contract to process it only for authorized purposes and to maintain appropriate security.
• No intentional public-model training. We do not intentionally use candidate personal information to train publicly available general-purpose AI models. When using AI vendors, we take reasonable steps—through available settings, contractual terms, and data minimization—to restrict unauthorized model training or secondary use of candidate information.

Some jurisdictions regulate automated employment decision tools and require notice, bias auditing, or an opportunity to request an alternative process. Where such requirements apply to Top Talent Partners, we provide the notices and options required of us. Clients and employers are independently responsible for legal obligations applicable to their systems, employment decisions, and use of automated tools. If you would like to know whether an automated tool was used in connection with a specific opportunity, contact us at calebg@ttphiring.com.

8. HOW WE DISCLOSE PERSONAL INFORMATION

We may disclose relevant personal information to:

• Clients, prospective employers, and their representatives, to assess potential fit, make introductions, facilitate recruiting, and schedule and coordinate interviews. This may include contact information, availability, résumé or CV content, professional background, and relevant recruiting notes. We aim to share only what is reasonably relevant to the opportunity.
• Service providers and contractors that support hosting, data storage, recruiting and CRM systems, email and telephony, scheduling, analytics, security, professional services, AI-assisted functions, and other business operations. These parties are contractually restricted to processing personal information on our behalf and for our purposes.
• Recruiting partners, referral partners, and other business partners, where reasonably necessary to identify or pursue opportunities and subject to appropriate limitations.
• Professional advisers, auditors, insurers, and financing sources.
• Government authorities, regulators, courts, and law enforcement, when required by law or reasonably necessary to protect rights, safety, systems, or property.
• A buyer, successor, or other relevant party in connection with an actual or proposed merger, financing, reorganization, sale of assets, acquisition, bankruptcy, or similar transaction.

Employers and clients that receive information for their own hiring purposes act as independent controllers or businesses and are responsible for their own privacy practices.

Except as described in the “Sale, Sharing, and Targeted Advertising” section, we do not currently disclose candidate personal information to third parties for their own independent marketing purposes. If this practice changes, we will update this Policy and provide any rights or choices required by applicable law.

9. SALE, SHARING, AND TARGETED ADVERTISING

Recruiting and placement fees compensate us for recruiting services and are not, by themselves, payment for personal information. We do not currently sell candidate personal information for monetary consideration. Our practices may change, and we may in the future engage in activities considered a “sale,” “sharing,” or targeted advertising under applicable law. Before beginning such a practice, we will update this Policy and provide any notice, consent mechanism, or opt-out right required by applicable law.

Advertising and targeted analytics. We may use third-party advertising, analytics, and remarketing technologies, such as pixels and conversion-tracking tools. These providers may receive online identifiers, device information, and website-usage information to measure advertising, understand campaign performance, or show more relevant advertising. Where this activity constitutes a “sale,” “sharing,” or targeted advertising under applicable law, we provide the required notice and opportunity to opt out.

Mobile telephone numbers are excluded. Regardless of which practices are described above, we never sell, share, or otherwise make available mobile telephone numbers, SMS opt-in data, or consent records to third parties for marketing, promotional, or advertising purposes. See Section 10.

Children. We do not knowingly sell or share the personal information of individuals under 16.

10. YOUR COMMUNICATION CHOICES

Because we source candidates from third parties and public sources, you may hear from us even if you never applied for a role or contacted us. We aim to make outreach relevant to your professional background.

You can opt out at any time. You may:

• click the unsubscribe link in any email from us;
• reply "unsubscribe" to any email from us;
• reply STOP to any SMS message from us or through another messaging channel that supports automated keyword opt-outs. You may also send a clear request to stop through any channel, and we will treat it as an opt-out request;
• tell the recruiter who contacted you, by any method, that you do not want further contact;
• email calebg@ttphiring.com; or
• call (281) 849-9379.

We process opt-out requests promptly and in any event within the time required by applicable law. We retain a minimal record of your contact information on a suppression list solely to prevent us from contacting you again, and to prevent your record from being re-added by a future data import. If you would prefer that we delete your record entirely rather than suppress it, tell us and we will explain the trade-off — full deletion means a future data purchase could surface you again.

Opting out of sourcing or marketing outreach does not stop necessary communications about an active recruiting process you are participating in, or about a transaction you requested.

Calls and texts. We do not use an automatic telephone dialing system or prerecorded voice to contact you for marketing purposes without the consent required by applicable law. This Policy is not consent to receive such calls or messages.

MOBILE INFORMATION AND TEXT MESSAGING

No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. All other categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

Specifically:

• We do not sell, rent, share, or otherwise disclose mobile telephone numbers, SMS opt-in records, or consent records to any third party for that party's own marketing or promotional purposes.
• We do not include mobile telephone numbers in advertising audiences, custom audiences, lookalike audiences, or similar targeting products offered by advertising platforms.
• Where a mobile telephone number is disclosed to a service provider — for example, our telephony and messaging provider, or our recruiting database — that provider is contractually restricted to using it only to deliver services to us.
• Where a mobile telephone number is disclosed to a client or prospective employer, it is disclosed solely to coordinate a specific recruiting opportunity that you are participating in, and never for that client's marketing or promotional purposes.

Message frequency and rates. Message frequency varies. Message and data rates may apply.

Opt out. Reply STOP to any text message from us to stop receiving text messages from that number. Reply HELP for help, or contact us at calebg@ttphiring.com or (281) 849-9379. Opting out of text messages does not opt you out of email or telephone contact — see the options above.

Our full SMS terms are available at www.ttphiring.com/sms-terms (https://www.ttphiring.com/sms-terms).

Call recording and transcription. We may occasionally record or transcribe telephone, video, or online meetings for note-taking, quality, training, or recruiting purposes. We provide notice before recording or transcription begins and obtain consent where required by applicable law. You may decline or ask us to stop recording, in which case we may use manual notes or another reasonable alternative.

11. COOKIES, PIXELS, AND WEBSITE ANALYTICS

We and our service providers use cookies, pixels, local storage, and similar technologies to operate the website, remember preferences, understand traffic and interactions, improve performance, and help secure the site. These technologies may collect IP address, device and browser information, referral information, pages viewed, and interaction data.

We use the following categories:

• Strictly necessary — required for the site to function and to protect it from abuse. These cannot be turned off.
• Analytics and performance — help us understand how the site is used so we can improve it.
• Advertising and targeting — may be used to measure and deliver advertising, including on third-party platforms.

Your choices. You can adjust your browser settings to limit or block cookies. Blocking some technologies may affect site functionality.

Where required by applicable law, we request consent before using nonessential cookies or similar technologies and provide available controls for withdrawing that consent. We also process legally recognized browser-based opt-out preference signals when required by law.

Email tracking. Our emails may contain pixels that tell us whether a message was opened and whether links were clicked. You can prevent this by configuring your email client to block remote images.

12. RETENTION

We retain candidate profiles, sourcing records, recruiting notes, and related communications while we operate our recruiting and talent-network business and reasonably believe the information may remain relevant to current or future opportunities. You may request deletion at any time, subject to applicable legal exceptions. We may also review, update, archive, de-identify, or delete records at our discretion when they become outdated, inaccurate, unnecessary, or no longer useful.

We retain client, contract, billing, security, consent, opt-out, and privacy-request records for as long as reasonably necessary for the purpose collected, to honor communication preferences, comply with legal and accounting obligations, resolve disputes, protect our systems, and establish or defend legal claims.

If we cease operations, personal information will be deleted, de-identified, or handled as part of an authorized business transaction in accordance with applicable law and this Policy.

13. SECURITY

We use reasonable administrative, technical, and physical safeguards appropriate to the nature of the information and our business. Depending on the system, these safeguards may include access controls, authentication measures, encryption provided by our technology vendors, personnel practices, vendor review, backups, and contractual protections. We limit access to people and service providers who reasonably need the information for authorized purposes.

No method of transmission or storage is completely secure, and we cannot guarantee absolute security. If we become aware of a security incident affecting your personal information, we will notify you and any applicable regulator as required by law.

14. YOUR PRIVACY RIGHTS

Depending on where you live and subject to legal exceptions, you may have the right to:

• Know and access — confirm whether we process your personal information, learn the categories we collect, the sources, the purposes, and the categories of recipients, and obtain a copy of the specific pieces we hold;
• Correct — have inaccurate personal information corrected;
• Delete — request deletion of your personal information;
• Portability — obtain certain information in a portable, readily usable format;
• Opt out — of sale, sharing, targeted advertising, or certain profiling;
• Limit — the use and disclosure of sensitive personal information;
• Object or restrict — object to or restrict certain processing, including an absolute right to object to direct marketing;
• Withdraw consent — where processing is based on consent, without affecting the lawfulness of processing before withdrawal;
• Appeal — appeal our refusal to act on a privacy request; and
• Non-discrimination — exercise these rights without unlawful discrimination or retaliation. We do not offer financial incentives in exchange for personal information.

Exceptions. Certain information may be exempt from a request, including information we need to comply with law, protect security and integrity, complete a service you requested, establish or defend legal claims, or maintain a suppression record. If we deny a request in whole or in part, we will explain why.

15. HOW TO SUBMIT A PRIVACY REQUEST

Email: calebg@ttphiring.com with the subject line "Privacy Request"

Phone: (281) 849-9379

Mail: 2717 Saint Emanuel St, Houston, TX 77004

Please identify the right you wish to exercise and provide enough information for us to locate the relevant record, such as your name and the email address or telephone number we may have used. We may request limited additional information when reasonably necessary to locate your record or verify your identity. Please do not send government identification or other sensitive documents unless we specifically request them.

Verification. We will take reasonable steps to verify your identity before completing a request, and the steps may be more rigorous for requests to access specific pieces of information or to delete. We use verification information only to process, secure, and document the request and retain it only as reasonably necessary for those purposes and legal compliance.

Authorized agents. An authorized agent may submit a request on your behalf where permitted by law. We may require written proof of authorization, and we may require the individual to verify their own identity directly with us.

Timing. We respond within the period required by applicable law. Many U.S. state privacy laws generally require a response within 45 days and may permit an extension with notice.

Appeals. If we decline your request and you are in a state that provides an appeal right, you may appeal by replying to our response or emailing calebg@ttphiring.com with the subject line "Privacy Appeal." We will respond in writing within the statutory period and, if we deny the appeal, tell you how to contact your state attorney general.

16. U.S. STATE-SPECIFIC DISCLOSURES

California. The categories of personal information we collect, the sources, the business and commercial purposes, the categories of third parties to whom we disclose, and our retention periods are set out in Sections 3, 5, 6, 8, and 12. In the preceding 12 months we disclosed for business purposes the categories listed in Section 3 to the recipient categories listed in Section 8. Our sale and sharing practices are described in Section 9. California residents may exercise their rights as set out in Sections 14 and 15. We do not have actual knowledge that we sell or share the personal information of consumers under 16.

Texas. Top Talent Partners LLC is a Texas limited liability company. Texas residents have the rights described in Section 14 where applicable. We do not sell sensitive personal data or biometric data. If we engage in conduct treated as a sale of personal data under applicable Texas law, eligible individuals may opt out as described in Section 9.

Virginia, Colorado, Connecticut, Utah, Oregon, Montana, Delaware, and other states with comprehensive privacy laws. Residents of these states have the rights described in Section 14, including the right to opt out of targeted advertising, sale, and profiling in furtherance of decisions producing legal or similarly significant effects. Submit requests as described in Section 15. We do not use personal information for profiling of that kind — see Section 7.

Nevada. Nevada residents may submit a verified request that we not make any sale of covered information as defined in Nev. Rev. Stat. Chapter 603A, by emailing calebg@ttphiring.com.

17. INTERNATIONAL INDIVIDUALS

Our recruiting services are primarily directed to the United States, and we do not intentionally target or source candidates located in the EEA, United Kingdom, or Switzerland. If we incidentally process personal information concerning an individual in another jurisdiction, we will comply with applicable law to the extent it applies to us.

18. CHILDREN

Our recruiting services are intended for adults. We do not direct our website or recruiting outreach to children under 18, and we do not knowingly collect personal information from them. If you believe a child has provided personal information to us, contact us and we will delete it.

19. THIRD-PARTY LINKS AND SERVICES

Our website and communications may link to third-party sites and services, including job boards, scheduling tools, and social-media platforms. Their privacy practices are governed by their own notices, and we are not responsible for their independent practices.

20. CHANGES TO THIS POLICY

We may update this Policy to reflect changes in our practices, technology, services, or legal obligations. We will post the updated version on this page and change the "Last Updated" date. If a change is material, we will provide additional notice and, where required by law, obtain your consent before the change takes effect.

21. CONTACT US

Top Talent Partners LLC

2717 Saint Emanuel St

Houston, TX 77004

Privacy inquiries and requests: calebg@ttphiring.com

General: calebg@ttphiring.com

Phone: (281) 849-9379

Website: www.ttphiring.com

© Top Talent Partners LLC 2026

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